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Overwhelmed at work

I am almost totally overwhelmed at work. I can’t tame the paper flow and manage myself effectively. How do I go from buried to surviving? Any good books etc?

Replies

Oh, My!  I can definitely feel your frustration.  I have no idea what type of work you are doing, but I worked in real estate title and escrow before computers.  There was always a mountain of paper to deal with before anything much got done.  I used a sorter for the papers using the ABCs or the sorter that had numbers on it to break down the papers so that I could sort through them and pull the files they applied to.  I slid the papers into the files and stacked them on my desk according to which ones had to be dealt with first, which depended on closing dates or other important dates.  The first thing I did each morning was check to see which transactions were closing that day, then the next business day, and so on. 

The office stuff must have some sort of common denominator that would allow you to sort before you dive right into what needs doing.  Figure that out and then base your work on how soon action needs to be taken.  I would do data updates as soon as possible especially if other people also need that information.

The Covey method of only handling paper once does not work in that kind of situation, but I still used it at home.  I have a simple file system at home.  Bill to pay, Paid Bills to save, Contract items (car, appliances, etc.), and mortgage.  I schedule my financial stuff for Sunday evening so I can mail the payments that cannot be made online.

With a little more information on the type of work being done in your office, I might be able to help you figure this out.

Posted by Dianne in the Desert on May 06, 2014 at 4:01am

I am confident that I will more than likely not head you into this specific direction. I was where you are once, and I came to the conclusion that I could not keep up with the world, and when I did I was miserable. The world and what it has to offer for most people are to tempting to compromise.
I determined what I was capable of both physically and what kind of work or tasks I could do as far as my ADD was concerned. What is working for me is not a direction most people can take. By the time you figure the house payment, the car(s) payment(s), The I phone payment, and the cable bill, it is pretty hard for most people to cut up the credit cards and chose to live a simpler life.
I will admit that it was a little easier for my wife and I to find and embrace a much slower life style that eliminated most of the chaos. We already lived in the country on my fathers farm and in a house that he let’s us live in. The down side is, we drive old cars, we do not have a television, we use pay as you go cell phones, but we are out of debt. my wife works at the same place I did, but she does not ADD. I raise a few cattle, but we only make enough on them to keep them around, give us home grown beef to eat, and something for me to do that does not drive me crazy.
if you do not want to live in the rat race you need to kill the rat.

Posted by Rancher John on May 06, 2014 at 4:30am

There’s a great book by Kathleen Nadeau and a professional organizer for adhd and organizing. There’s a chapter on papers.  And I just found some articles on this on the ADDConnect website.

Posted by marymartin on May 06, 2014 at 6:47am

I find that having a list everyday that is prioritized helps me tremendously.  I put the paperwork in corresponding files on my desk.  #the files and put that number by the project so you will know which file to use to complete that project.  After you are finished you can check it off and reuse the file later.  You are doing the most important tasks first, even if that is not what you want to do, lol!

Posted by Epross123 on May 07, 2014 at 3:06am

I second the Kathleen Nadeau book!

Posted by monkeydriven on May 16, 2014 at 7:03pm

please share the name of the book you are talking about.

Posted by notoprocrastination on May 19, 2014 at 2:39am

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